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  168 Jack Miller Blvd. Suite A
   Clarksville, TN 37042
   P) 931-431-9700
   F) 931-431-9771
   Admissions@NCI.edu
   1-800-603-4116

Document-Certifying Guidelines

All documents submitted for the Credit Inventory Evaluation must be certified, as true copies.

Please follow these instructions:



Prior to Submitting Your Documents:

Do not send in your originals. For auditing purposes, we must keep the evaluation documents you send to us. For your records, make a copy of the complete packet you submit to us. This will be helpful to both parties, should you have any questions about the evaluation process. (Exception: Transcripts must be the originals, sealed in original envelope.)

The documents you submit must be certified as true copies. Certify your documents in either of the two following ways:


1. Have each document certified, individually. This can be done by your 1SGT, Cdr, or by a Notary Public. Each page of all documents, must have:

    the phrase: “This document is a certified, true copy.” and

    the person’s signature, signature block and commercial telephone number (no DSN’s).


OR



2. Have your documents certified, collectively. Generate a memo (see sample, below) - on company letterhead. This memo must include all of the following:

    a statement that includes your name, social security number, and the phrase “The documents listed below are certified as true copies”

    AND


    a list of each of the documents you submitted for evaluation;

    AND


    the signature of your 1SGT, Commander or a Notary Public, including their signature block and commercial phone number (no DSNs).




EXAMPLE MEMO



Company Letterhead



Date: ___/___/03
Re: SGT Jane Doe, 123-45-6789

The following documents are certified, true copies:

1. ERB
2. 1059 for PLDC
3. Cert of training for AIT
4 NCOER (or Counseling statement)
5. Air Assault badge orders


1SGT Signature
Joe Q. Soldier
1SGT, USA
First Sergeant
(555) 555-5555

OR

Cpt's Signature
Joe Q. Soldier
CPT, MS
Commanding
(555) 555-5555

 

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